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UK-Wood Green: Event services.
Section I: Contracting Authority
I.1) Name and addresses
Alexandra Palace Trading Ltd
Alexandra Palace Way, Wood Green, N22 7AY, United Kingdom
Tel. +44 2083654373, Email: kevan.mayor@alexandrapalace.com
Contact: Kevan Mayor
Main Address: http://www.alexandrapalace.com/
NUTS Code: UKI
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
Additional information can be obtained from: address as in Annex A.I:
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Other type:: Charitable Trust Trading Arm
I.5) Main activity
Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Temporary Bar Services at Events for Alexandra Palace Trading Ltd, N22 7AY
Reference Number: APT010
II.1.2) Main CPV Code:
79952000 - Event services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Alexandra Palace Trading Limited (The Authority) requires the provision of Event-Based Bar Services at their venue in North London N22 7AY.

The Provider shall deliver a bar operation which can service a minimum of 10,000 people per event and manage stock levels in accordance with these numbers. The service will include the provision of bars; staffing; tills; cash control; financial reporting etc.

In the last year, Alexandra Palace hosted 30 nights of music attend by 255,000 fans

Note: All beverages sold will be sourced exclusively through APTL and its suppliers.
II.1.5) Estimated total value:
Value excluding VAT: 6,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKI LONDON

II.2.4) Description of procurement: APTL can only consider offers from established businesses with suitable experience of venues at this scale, and an ability to demonstrate the resources to provide a consistent service at the highest standard.

Although APTL already provide and excellent events to its visitors, we are looking for a provider to enhance even further through excellent service and investment into the infrastructure for providing bar services.

Note: this tender is regarding Bar Services only. Other services including food supply are out of scope.

The tender will comprise of a Pre-Qualification stage, with short-listed tenders invited to tender. The tender process will comprise of a number of stages including and initial proposal stage, from which a further shortlist may be selected and a negotiations will take place before final tenders are submitted.

Note: Alexandra Palace Trading Ltd reserve the possibility to award the contract on the basis of the initial tenders without negotiation.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality / Weighting: 70

Price - Weighting: 30

II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals: Term of contract The Contract awarded will be for the duration of three years, with the option for two further one year extensions subject to satisfactory performance in accordance to the service level agreement.
II.2.9) Information about the limits on the number of candidates to be invited:
Not provided
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
APTL can only consider offers from established businesses with suitable experience of venues at this scale, and an ability to demonstrate the resources to provide a consistent service at the highest standard, and the ability to commit investment and promotional expertise into the infrastructure.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Service Level Agreement to be discussed.

Performance related payment, with remedies and incentives will be considered.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes

Section IV: Procedure
IV.1) Description NEGOTIATED
IV.1.1) Type of procedure:

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.
IV.1.5) Information about negotiation: No.
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 29/05/2018 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: April 2021
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Wood-Green:-Event-services./ED8234VH7P

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ED8234VH7P
VI.4) Procedures for review
VI.4.1) Review body:
Alexandra Park and Palace Charitable Trust (APPCT)
Wood Green, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Haringey Council
Corporate Procurement, Wood Green, N22 7TR, United Kingdom
Tel. +44 2084891925
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 27/04/2018

Annex A
I) Addresses and contact points from which further information can be obtained:
Alexandra Palace Trading Ltd
Alexandra Palace Way, Wood Green, N227AY, United Kingdom
Email: kevan.mayor@alexandrapalace.com
Main Address: http://www.alexandrapalace.com/
NUTS Code: UKI




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