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GB-London: Building-cleaning services.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
The Mayor and Burgesses of the London Borough of Haringey
Floor 5, Alexandra House , 10 Station Road, Wood Green , London, N22 7TR, United Kingdom
Tel. +44(0)1925 464465, Fax. +44(0)1925 463457, Email: CPUtenders@haringey.gov.uk, URL: http://www.haringey.gov.uk
Contact: London Borough of Haringey, 10 Station Road, Wood Green, London N22 7TR, Attn: For the Attention of the: Procurement Manager

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of contracting authority and main activity or activities:
Regional or local authority
General Public Services

The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Framework Agreement for Cleaning Services to a portfolio of designated properties owned or managed by the London Borough of Haringey..
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 1

Region Codes: UKI2 - Outer London
II.1.3)This notice involves: The establishment of a framework agreement

II.1.4)Information on framework agreement:

Framework agreement with a single operator
Duration of the framework agreement:
Duration in year(s): 4
Estimated total value of purchases for the entire duration of the framework agreement:

Range between: 1000000 and 2300000
Currency: GBP

II.1.5)Short description of the contract or purchase:
Building-cleaning services. Cleaning and sanitation services. Cleaning services. Office cleaning services. Clinical-waste collection services. Clinical-waste disposal services. Haringey Council are looking to appoint a contractor to deliver building cleaning services to a portfolio of designated properties owned and/or managed by the Council. The Framework Agreement would be for four years. The service is currently provided by an in house team of direct employees. The key objectives are to deliver a quality cleaning service; operating to a defined contract and providing value for money.

II.1.6)Common Procurement Vocabulary:
90911200 - Building-cleaning services.

90900000 - Cleaning and sanitation services.

90910000 - Cleaning services.

90919200 - Office cleaning services.

90524100 - Clinical-waste collection services.

90524200 - Clinical-waste disposal services.


II.1.7)Contract Covered by the Government Procurement Agreement: Yes
II.1.8)Division into lots: No
II.1.9)Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
See II.1.5 above. The duration of the contract term will be 4 years. The annual expenditure is estimated at 1 million GBP for Haringey. If Waltham Forest call-off under the Agreement the total annual expenditure is estimated at 1.3m GBP. The contract would operate against a defined contract. It is envisaged that a highly responsive cleaning service would be operating from the award of contract from April 2012.

II.2.2)Options: No
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 48 (from the award of the contract)

Information About Lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantee or Performance Bond

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Will be specified in the Tender Documents.

III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Joint and several liability

III.1.4)Other particular conditions to which the performance of the contract is subject: Yes
If Yes, description of particular conditions:
This will be detailed in the Tender Documents.
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

Will be specified in the Tender Documents and will be in accordance with Article 45 to 52 of Directive 2004/18/EC and Regulation 23 to 29 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire available from the address in section I.1
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

Will be specified in the Contract Documents, and will be in accordance with Article 47 of Directive 2004/18/EC and Regulations 24 and 26 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire available from the address in section I.1 Minimum level(s) of standards possibly required: The Authority will undertake a credit check on applicants and the minimum acceptable rating from this check is noted in the Pre-Qualification Questionnaire available from the address in section I.1. An award of contract will not be made where the Applicant's annual turnover is less than £4m. Consortia applications may be submitted.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:

(1) Information by way of a brief written submission, in respect of: a) Company experience and skills, particularly in respect of technical competency and delivery of a building cleaning service as defined in the PQQ documentation. b) Management Structure and QC procedures; c) Customer Care policies and procedures; d) Experience and understanding of partnering; e) Relevant experience and existing contracts, all as set out in the prequalification questionnaire available from the address in section I.1 . (2) Additional means of proof information will be specified in the Pre Qualification / Tender Documents, and will be in accordance with Articles 48 to 52 of Directive 2004/18/EC and Regulations 25 to 26 of the Public Contract Regulations 2006 and as set out in the prequalification questionnaire available from the address in section I.1.
III.2.4)Reserved contracts: No

III.3)Conditions Specific To Service Contracts
III.3.1)Execution of service is reserved to particular profession: No
III.3.2)Legal person should indicate the names and professional qualifications of the staff responsible for execution of the service: Yes
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5 and maximum number: 6
Objective Criteria for choosing the limited number of candidates:
As set out in the Pre Qualification Questionnaire.
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: Not Provided
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 24/11/2011 Time-limit for receipt of requests for documents or for accessing documents: 13:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 28/11/2011
Time: 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 13/12/2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
English



Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Contract related to a project and/or programme financed by Community Funds: No
VI.3)Additional Information: (1) The Contracting Authority is the Mayor and Burgesses of the London Borough of Haringey. (2) The selection process will have a balanced weighting between quality & price as detailed in the PQQ. (3) The Contracting Authority has a duty to deliver Best Value and Performance Improvement in accordance with the UK-Local Government Act 1999 and the UK-Audit Commission Act 1998. The requirements under these two UK-Acts will have been considered and reflected in the Contracting Authority's tender evaluation criteria and weightings. (4) Applicants are advised that TUPE will apply to the existing employees engaged on the current cleaning activity; relevant details will be included within the tender. (7) The contractor will be required as a condition of contract to comply with: the Contracting Authority's Contract Procedure rules. GO reference: GO 08020141/01 The London Borough of Waltham Forest, a Contracting Authority, may wish to utilise the Framework Agreement during the contract term, and the annual expenditure as stated under para II.2.1 includes their anticipated contract spend. (8) The pre-qualification questionnaire for this opportunity is available on www.competefor.com. You must register on this site to respond. If you are already registered you will not need to register again, simply use your existing username and password. Suppliers must log in, go to Supplier Activity Centre and search for `cleaning services¿ under Opportunity Search. Instructions on how to respond to the opportunity will be available from the site under this opportunity. GO-20111028-PRO-2727815 TKR-20111028-PRO-2727814

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Any appeals under this process should be addressed to the contact in section I.1. The process for appeals is in accordance with Regulation 32 (Information about contract award procedures and the application of a standstill period prior to contract award) and regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 28/10/2011

ANNEX A


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